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Managing Your Product Catalog

This article explains how to manage your product catalog in Proton PIM, including searching and filtering products, editing approved records, maintaining data quality over time, and using the catalog as your system of record.

The Catalog is your centralized source of truth for approved product data. It stores finalized product records and supports ongoing maintenance as your catalog evolves.

What You Can Do in the Catalog

From the Catalog, users can:

  • Search for products by name, ID, or attributes

  • Filter products by category, brand, or status

  • View complete product records

  • Edit approved product data

  • Track update history

Editing Approved Products

Product data can change over time. The Catalog allows you to:

  • Update descriptions or specifications

  • Correct data issues discovered later

  • Add new attributes as needed

All changes are tracked to maintain transparency and control.

Maintaining Data Quality Over Time

Best practices for catalog management include:

  • Assigning ownership for product data

  • Reviewing updates regularly

  • Using consistent naming and attribute conventions

  • Periodically auditing key product categories

Using the Catalog as a System of Record

Because the Catalog stores approved, verified product data, it should be treated as the authoritative source for downstream systems. This helps prevent data drift across tools.